Data Protection Declaration

Data Protection Declaration

We are delighted that you are visiting our website and are interested in our company. We attach a great deal of importance to protecting your personal data. Personal data are individual details about an identified or identifiable natural person’s personal or factual circumstances. These include information such as the person’s real name, address, phone number, and date of birth.
Because these data are afforded special protection, we only collect them to the extent technically required. Below, we have provided an outline of what information we collect about you during your visit to our website and how it is used.

Our data protection practices comply with the regulations set down in the German Federal Data Protection Act (BDSG) and the German Telemedia Act (TMG). We will collect, process and save your personal data for the sole purpose of processing inquiries and, if necessary, to fulfill orders / contracts. Your data will also be used for further purposes precisely defined in your consent, e.g. to provide you with information about offers sent by newsletter, etc., only if you have separately given your consent beforehand.

1. Responsible Authority within the Meaning of Section 13, Para. 1 of the German Telemedia Act / Section 3, Para. 7 of the German Federal Data Protection Act
The responsible authority within the meaning of data protection law is:
HoKa Gesellschaft für Lüftungsformteile aus Kunststoffen mit beschränkter Haftung
Reutherstraße 12
53773 Hennef
Email: hoka(at)hoka.de

2. Anonymous / Pseudonymized Use of the Website
In principle, you can visit our website without the need to specify any personal data.
Anonymous usage data either do not refer to an identified or identifiable person from the outset, or they are retrospectively anonymized in such a way that the person cannot be identified, or cannot be identified any further.
Pseudonymized usage data are not combined with the pseudonym bearer’s data. Pseudonymous usage profiles are not created.

3. Special Features of the Website
Our site offers you a variety of functions which, when used by us, serve to collect, process and save personal data. We have provided an explanation of what happens to this data below:
• Callback Service
We will use the data captured by means of our form for the “Callback Service” offer only to process any callback inquiries received through the form. The collected data are deleted immediately after the inquiry has been processed, provided that there are no statutory retention periods. 
• Newsletter:
Data captured on our newsletter’s sign-up screen are used by us for the sole purpose of sending our newsletter, in which we provide information about all our services. Once you have signed up, we will send you a confirmation email containing a link you have to click on to complete the process of signing up to our newsletter (double opt-in). You can unsubscribe from the newsletter at any time by clicking on the “Unsubscribe” link. We will delete your data within six months of you canceling your subscription. We will also delete your data if you do not complete the sign-up process within a period of six months.

4. Credit Check / Scoring
If we deliver any goods or services prior to receiving payment, if necessary we reserve the right to obtain a credit report based on mathematical / statistical methods from the following company (companies) so as to protect our rightful interests:
• Creditreform Bonn Domschke & Rossen KG, Graurheindorfer Str. 92, 53117 Bonn (www.creditreform-bonn.de)
We transmit the personal data required for a credit check for this purpose and use the information obtained about the statistical probability of payment default. The credit report may include probability values (score values), which are calculated based on scientifically recognized mathematical / statistical methods. Conclusions are thereby drawn as to the customer’s future risk of payment default using a wide range of features, such as income, address data, occupation, marital status, and previous payment history. The result is expressed in the form of a payment value (“score”). The information obtained in this way forms the basis of our decision on whether to establish, execute or terminate the contractual relationship.
However, selection of one of the payment methods offered does not depend on such information.

5. Data Transfer / Appropriation
We only transfer personal data to third parties insofar as doing so is necessary for us to fulfill our contractual obligations, particularly with respect to processing a concluded contract. Personal data are not transferred to third parties, except for the stated purposes of contract processing and payment handling.
If you provide us with personal data in the context of express consent, it will only be used for the purpose which forms the basis of your consent and which you agreed to in advance. We will only save your personal data for as long as we need to for the intended purpose of data collection or for as long as is prescribed by law. You may revoke your consent at any time.
Your interests which are worthy of protection are taken into consideration according to the provisions of law. You can obtain information about the saved data concerning you from the responsible authority.

6. Statistical Evaluation of Visits to this Website
When this website or individual files on the website is / are called up, we collect, process and save the following data: IP address, web page from which the file was retrieved, name of the file, the retrieval date and time, the data volume transmitted, and the retrieval success notification (“web log”). We only use these access data in a non-personalized form with a view to continuously improving our website and for statistical purposes.
We also use the following plugins and active script contents to evaluate visits to this website:
• Google Analytics:
This website uses Google Analytics, a web analytics service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”). Google Analytics uses a variety of techniques, including “cookies”, which are saved on your computer and enable analysis of the user’s use of this website. The information obtained by Google Analytics about your use of this website is transmitted to Google servers that may be operated in states that are not Member States of the European Union and may not be parties to the Agreement on the European Economic Area either. Google will anonymize your IP address before transmission if you activate IP anonymization within this website’s Google Analytics tracking code. This website uses a Google Analytics tracking code expanded to include the gat._anonymizeIp(); operator so as to enable only anonymized collection of IP addresses (“IP masking”). On behalf of the operator of this website, Google will use this information for the purpose of evaluating your visit to this website, compiling reports on website activities, and providing the website operator with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics will not be associated with any other data held by Google. You can prevent the storage of Google cookies by changing the appropriate setting in your browser software. However, please note that if you do so, you may not be able to use all the functions of this website. Furthermore, you can prevent Google’s collection and processing of the data generated by the Google cookie and related to your use of the website (including your IP address) by downloading and installing the browser plugin available at the following link (http://tools.google.com/dlpage/gaoptout?hl=de). You can find Google Analytics’ security and privacy policy at www.google.com/intl/de/analytics/learn/privacy.html.

7. External Contents and/or Data Processing outside the EU
We use active JavaScript contents from external providers on our website. By calling up our website, these external providers may receive personal information about your visit to our website. Data may be processed outside the EU in this regard. You can prevent this from happening by installing a JavaScript blocker, such as the “NoScript” browser plugin (www.noscript.net), or by disabling JavaScript in your browser. This can lead to functional restrictions on websites you visit.
Specifically, we use:
• DoubleClick:
Our website uses DoubleClick, a service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. DoubleClick is used to place advertisements when you visit our website. DoubleClick uses information about your visits to this and other websites (but not personal data such as your name or email address) so that advertisements for products and services which interest you can be placed. If you would like to find out more about these methods, or would like to know what options you have to ensure that DoubleClick cannot use this information, please click here: www.google.de/policies/technologies/ads/.
• Google:
The JavaScript code of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”) is downloaded on our site.  If you have enabled JavaScript in your browser and have not installed a JavaScript blocker, your browser will transmit personal data to Google as appropriate. You can install a JavaScript blocker (e.g. www.noscript.net) to prevent Google’s JavaScript code from executing entirely.
• Google APIs:
Google APIs from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”) are used on our website. This is a program interface provided by Google. In the context of use, data – such as the IP address in particular – may be transmitted to Google. You can prevent personal data (particularly your IP address) from being collected and forwarded to Google, and prevent Google from processing these data, by disabling the execution of JavaScript in your browser or by installing a tool such as “NoScript”.
• Google Video:
The JavaScript code of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google Video”) is downloaded on our site. If you have enabled JavaScript in your browser and have not installed a JavaScript blocker, your browser will transmit personal data to Google Video as appropriate. You can find further information on this matter in Google Video’s privacy policy: www.google.de/intl/de/policies/privacy/. You can install a JavaScript blocker (e.g. www.noscript.net or www.ghostery.com) to prevent Google Video’s JavaScript code from executing entirely.
• gstatic:
The JavaScript code of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”) is downloaded on our site. If you have enabled JavaScript in your browser and have not installed a JavaScript blocker, your browser will transmit personal data to Google as appropriate. You can install a JavaScript blocker (e.g. www.noscript.net) to prevent Google’s JavaScript code from executing entirely.
• YouTube:
The JavaScript code of YouTube, LLC, 901 Cherry Ave., 94066 San Bruno, CA, USA (hereinafter referred to as “YouTube”) is downloaded on our site. We use the provider YouTube to embed videos on our website. If you have enabled JavaScript in your browser and have not installed a JavaScript blocker, your browser will transmit personal data to YouTube as appropriate. You can find further information on this matter in YouTube’s privacy policy (http://www.google.de/intl/de/policies/privacy). You can install a JavaScript blocker (e.g. www.noscript.net or www.ghostery.com) to prevent YouTube’s JavaScript code from executing entirely.

8. Information about the Use of Cookies
On various pages, we use cookies to make your visit to our site attractive and to enable the use of certain functions. The “cookies” are small text files which your browser can save on your computer. The process of saving a cookie file is also known as “setting a cookie”. According to your requirements, you can make settings in your browser so that you are informed about cookies being set, can decide on whether to accept cookies on a case-by-case basis, or categorically accept or prevent the setting of cookies. Cookies can be used for different purposes, e.g. to identify that your PC has previously connected to a website (permanent cookies) or to save your most recently viewed websites (session cookies). We use cookies to offer you increased user comfort. We advise that you accept cookies for our website to use our convenience functions.

9. Data Security and Data Privacy, Communication by Email
When they are collected, saved and processed, your personal data are protected by means of technical and organizational measures to ensure that they are inaccessible to third parties. Since we cannot guarantee complete data security when communicating by email, we advise sending highly confidential information by post.

10. Automatic Email Archiving
We would like to expressly point out that our email system has an automated archiving procedure. In this case, all incoming and outgoing emails are categorically archived in a digital and audit-proof manner for reasons under tax law (“Rules concerning the orderly management and storage of books, records and documents in electronic form, and data access” (GoBD), Sections 146 and 147 of the German General Fiscal Code) and commercial law. The retention period can be up to ten years. If you have any further questions relating to this digital archiving, please contact our data protection officer. We would also like to point out that you should please only send us application documents in PDF format. Files that have been zipped (using WinZip, WinRAR, 7Zip, etc.) are not let through by our security systems. Please ensure that you do not send your application documents in encrypted format. We assume that we may also reply to your application emails in unencrypted format. If you would not like us to do so, please inform us to this effect in your application email. We cannot be held liable for any unauthorized access to your application documents by third parties, which may take place when sending unencrypted emails. 

11. Contact Person for Questions Relating to Data Protection – Data Protection Officer
Should you have any questions relating to data protection, please do not hesitate to contact our data protection officer:
Patrick Scholz
Address: ASGARD Datentechnik – Inh. Patrick A. Scholz, Westfalenstraße 32, 53844 Troisdorf
Email: DSB-HoKa(at)asgard.net

12. Revocation of Consent – Data Information and Change Requests – Deleting and Blocking Data
According to the German Federal Data Protection Act, you have a right to obtain free information concerning the data saved about you and, if necessary, a right to correct, block or delete such data. Your data is then deleted unless statutory regulations to the contrary exist. You can revoke the permission you granted us to use your personal data at any time. You are more than welcome to send any information, deletion and correction requests concerning your data, as well as any suggestions, to the following address at any time:
HoKa Gesellschaft für Lüftungsformteile aus Kunststoffen mit beschränkter Haftung
Reutherstraße 12
53773 Hennef
Email: hoka@hoka.de
Fax: +49 (0) 2242 / 92 51-20

Created by:
© IT-Recht-Kanzlei DURY – www.dury.de
© Website-Check GmbH – www.website-check.de